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School Procedures (Page 1 of 2)

Parents – Please take some time with your children to review the policies dealing with safety issues that are stated in this document.

Admissions: All students who are transferring from other schools must provide proof-of-address and a copy of their birth certificate and immunization records (See Immunizations in this handbook).  Academic records will be requested from the school of last attendance.  New kindergarten students must be 5 years old on or before Sept. 1 of the school year in which they are enrolling.  Kindergarten students need: a physical and dental examination, verification of age by official birth certificate and complete immunization records before they can attend school.

Bicycles, Skateboards, Ripstiks and Rollerblades/Skate shoes: Students riding bicycles must park and lock their bikes in the bike rack north of the school, NOT along any fence line.  Students are also asked to walk their bikes while on school property to ensure the safety of all children.  The school assumes no responsibility for bicycles, scooters, or any other transportation device.  For safety reasons, skateboards, ripstiks, and rollerblades/skate shoes are not permitted at school or on school property during school hours and immediately before and after school. An exception to this rule will be when the school is sponsoring an activity involving skating.

Books: Textbooks and workbooks are furnished to your child free of charge, but if a book is lost, misused, or damaged beyond reasonable wear, the student will be billed for the damage or replacement of the book.  The same is true for books checked out of the school library.

Cancellation of School: School is canceled only under such extraordinary circumstances as extreme weather, equipment failure, or public crisis which may cause a significant safety risk to students. Radio stations KLO 1430 or KSL 1160 will make school cancellation announcements beginning at 6:00 AM.  In the event that school must be canceled during the school day, the school will send students home according to the information given on the Demographic/Emergency Contact Form parents fill out at registration each year.  It is crucial that the emergency information we have at the school is up to date.  Please notify the school, in writing, of changes as they occur.

Cell Phones:  Please refer to the Digital Media Device Policy

Field Trips: Field trips are designed to supplement classroom curriculum and to introduce students to the resources of the community.  Parents will receive notices of field trips well in advance and may be asked to sign permission forms and be invited to send a small donation to help defray trip costs.  This is a voluntary contribution and all students will participate regardless of whether they pay.  Parents may also be invited to come along as chaperones on trips.

Gum: No gum is allowed at school.

Home-prepared Food: As per directive from the Weber-Morgan Health Department, home canned and prepared foods are not to be distributed at school for any reason.

Illness or Injury: Sick or injured students will be cared for temporarily by the school nurse or a member of the school staff.  School personnel will render first aid treatment only.  If emergency medical treatment is necessary, the school will: 1) contact parents, 2) call 911, 3) contact designated emergency persons from registration form, or 3) take the child to the emergency room at the designated hospital. Parents, be sure all emergency information is up to date at all times.

Leaving School Grounds: Students are not allowed to leave school grounds during school hours for any reason without the knowledge and consent of their teacher, principal, and parent.  Parents must come into the school office to check students out of school. Office staff will call students out of class to meet parents in the office.

Lost and Found: Articles of clothing will be located in the cafeteria, and money, jewelry, etc., will be in the office.  Please label coats and all other personal items that come to school.  Any unclaimed items will be donated to charity one week after Parent Teacher Conferences and one week after school ends.

Morning Procedure:  Students will be expected to wait at their outside doors until the bell rings each morning.  First and second grade students may walk through the front entrance, out the cafeteria doors and then to the outside door to wait.  Students will not be allowed to wait inside the school unless extreme weather conditions exist.  Please dress your children appropriately for cold weather conditions.  Students eating breakfast are allowed in the building at 8:00am each morning.  After eating students will go to their outside doors and wait for the bell to ring for school entrance.

Pets: NO PETS ALLOWED ON CAMPUS. This includes: all dogs, cats and similar-sized, or larger, animals (with the exception of “helper animals” for those with disabilities); smaller animals outside of secured cages; any animal without prior permission from an administrator.

Recess: Students are given outside recess whenever possible.  Decisions to have indoor recess are based on temperature and wind chill factor.  Always dress your child under the assumption they will have outside recess.

Releasing Students from School to Parents:  Students leaving school early must be signed out in the office by a parent or other responsible party.  Party picking up child must be on the emergency contact list in order for the child to go with the adult.  An ID such as a drivers license may be required as verification of identity.  Office staff will call students out of class to be checked out. Students must also sign in at the office when they arrive late or are returning to school after being checked out.

Rules for General Behavior: Teachers teach accepted behavior in the classroom and expect responsible behavior from all students. The following behaviors are never appropriate: 1) Fighting 2) Defiance of school staff  3) Profanity or swearing  4) Refusal to participate in class 5) Disruption of classroom  6) Possession of weapons or other dangerous objects  7) Possession or use of tobacco, alcohol, or other drugs.

Suspension: Students will be suspended only by the principal, or acting principal, and only in cases of extreme infractions.  We prefer to use in-school consequences such as time-out, in-school suspension, etc., with parental backup at home. Parents will be asked to meet with the principal before a suspended student is reinstated.  

Telephone: The office telephone is a business phone and is not to be used by students except in an emergency and with their teacher’s permission.  Students are not allowed to use the phone to make personal arrangements.  Calling students to the phone is disruptive to the class so please conduct as much family business as possible before and after school.

Toys: Much learning time is wasted when toys are brought to school from home so we are asking that all toys, especially all types of trading cards and electronic games, not come to school.  If these items are brought to school, they will be taken by the teacher and kept until a parent can come to school to pick them up.

Valuables: The school administrator and staff cannot be responsible for valuables students bring to school.  Please leave such items at home.  If special circumstances require a student to bring substantial cash or valuable items to school, they may be left in the office for safe keeping.

Vandalism: Our school and school equipment are public property.  Willfully damaging or destroying this property is cause for possible suspension and referral to police. The school requires that vandal damage be paid for before a student is allowed to return to class.  Local authorities will be involved when appropriate.  Accidental student damage should be reported to teachers immediately so damage is not seen as vandalism.

Visitors/Volunteers: Freedom Elementary is your school and we are proud to share it with you.  Parents are welcome and are encouraged to visit the school as a guest or volunteer.  For safety reasons, we ask that all school visitors first check in at the office to sign in and receive a visitor’s pass. This way we are aware of all persons in the school at all times.

Withdrawals from School: A transfer form should be completed by the parent of any student withdrawing from school.  Teachers and staff will summarize the student’s progress and prepare the student’s file for forwarding to their next school of enrollment.  We will provide you with a copy of immunization records, if desired.  Other records are forwarded at the receipt of the new school’s request.

District Policies and Forms

Student Information, Medical Information, Home Language Survey (Each child needs information updated yearly and parent and student need to sign the Student Information Form at the bottom of P. 2 stating they have read the Student Discipline Policy)

Directory Information Withhold Release Request (As needed)

Ethnicity and Race (New students only)

FERPA - English Version (Each family needs access annually)

Parent/Guardian Rights Notice (Each family needs access annually)

Homeless Student Identification (As needed)

Medication Policy (Each family needs access annually)

Student Discipline Policy(Including Safe School Policy) (Each family needs access annually)

WSD Calendar (Each family needs access annually)

Compulsory Education/Attendance Policy-English Version (Each family needs access annually)

School Fees Notice (Each family needs access annually)

School Fee Waiver-Application (As needed)

Parents Poster K-6 (Each family needs access annually)

Residence - Disclosure (As needed)

Miscellaneous Notices (Each family needs access annually)

Residence Verification (As needed)

Medical Examination Report-Revised 10-13 for Kindergarten Students

Dental Exam-Revised 10-13 for Kindergarten Students

The Utah Child Protection Registry
The Utah Child Protection Registry is a do-not-contact service that allows families to register their e-mail addresses, mobile phone numbers (SMS), instant messenger IDs, and fax numbers to stop adult-oriented solicitations from reaching their in boxes. Registering online is fast, easy, and best of all FREE for Utah families and schools. Register today at
Utah State Office of Education Core Curriculum
Guide for Parents
Utah State Office of Education - Title 1




 What is School Community Council?
Every school has a school community council or a trust lands committee. The membership of a school community council includes the principal, teachers elected by teachers, and a majority of parents elected by parents of students at the school. Charter schools have trust land committees where elected parents make up the majority of committee members. The most effective councils and committees are those whose members work collaboratively to develop plans to aid all students in reaching their potential.


When are the meetings?

3rd Thursday of every month @ 4:00 pm

For more information on trustland funds and community council 
Click here:


Final Trustlands Report for 2011-2012 click here
Final Trustlands Report for 2012-2013 click here
Final Trustlands Report for 2013-2014click here

Freedom EL Final Report 2013-2014 click here





 Minutes for 2013 

January Agenda Minutes
September Agenda Minutes
October Agenda Minutes
November   Minutes
December   canceled





Minutes for 2014

Febuary Agenda Minutes
March Agenda Minutes
April Agenda Minutes
May Agenda Minutes
September Agenda Minutes
October Agenda Minutes
November Agenda Minutes
December  Agenda Minutes










Minutes for 2015-2016


January     Agenda Minutes
February Agenda  
March Agenda  
September Agenda  
October Agenda Minutes
November Agenda  
December Agenda  
January Agenda  
February Agenda  
March Agenda  


















Rules of Order and Procedure

This template was developed at the request of schools and districts to meet a new requirement for school community councils to adopt Rules of Order and Procedure (53A-1a-108.1). The template may be reviewed and amended by councils to meet their needs or councils may develop their own.

To promote ethical behavior and civil discourse each council member shall:
 Attend council meetings on time and prepared
 Make decisions with the needs of students as the main objective
 Listen to and value diverse opinions
 Be sure the opinions of those you represent are included in discussions
 Expect accountability and be prepared to be accountable
 Act with integrity
Rules of Procedure:
All meetings are open to the public and the public is welcome to attend.
The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance.
Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.
The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in. The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.

The chair or a co-chair conducts the meetings, makes assignments and requests reports on assignments. In the absence of the chair or co-chair, the vice-chair or other co-chair shall conduct meetings.

Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(9)(i). Items on the agenda take priority over other discussions coming before the council. Action of the council will be taken by motions and voting. The motions and voting are recorded in the minutes.

A motion (or an action to be taken by the council) is stated as a motion. Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion. Then the council members may provide input and discussion as called upon by the chair. When discussion seems complete the chair may call for a vote on the motion. Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required and then, without discussion the chair calls for a vote that must pass by 2/3. If the vote on the previous question fails the council goes back to discussing the first motion. If the motion to call the previous question passes, the chair directly calls for a vote on the first motion. A vote to call the previous question is usually used to move business along.

Attached is a chart that could be used if the council feels they would like to use additional motions of Parliamentary Procedure in their meetings.
  •  A tie vote is a lost vote.
     A main motion may be amended.
     Nominations can be closed by saying, “I move to close nominations.”
     Most motions are main motions.
     A point of order is offered when there is some question if procedure had been followed correctly.
     To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.” This requires a second and a 2/3 vote.
     Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
     A person who made the motion may withdraw the same motion.
    August 2012 MOTION DOES IT REQUIRE A 2ND? IS IT DEBATABLE? CAN IT BE AMENDED? IS A VOTE REQUIRED Adjourn yes no no majority Amend a motion yes yes yes majority Close nominations yes no yes 2/3 Main motion yes yes yes majority Point of Order no no no ruled on by chair Previous Question yes no no 2/3 Reconsider yes yes no majority Withdrawal of Motion no no no majority